Summary of how we use your data
By continuing to use this website and by providing any personal data (including sensitive personal data) to Tenon fm, or associated companies, via this application form or e-mail addresses provided on this website, you are consenting to Tenon fm to use your personal data. In addition, should your application be successful you consent to Tenon fm to use this data to administer your employee record. You acknowledge and agree that to receive sensitive correspondence about the results of your application via the email address provided on this application form.
Why do we collect your data?
In some cases, the Company needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check an employee's entitlement to work in the UK. For certain positions, it is necessary to carry out criminal records checks to ensure that individuals are permitted to undertake the role in question.
In other cases, the Company has a legitimate interest in processing personal data before, during and after the end of the employment relationship. Processing applicant data allows the Company to list effectively run a recruitment process.
What information do we collect?
Tenon fm collects and processes personal data relating to its employees to manage the employment relationship including:
- Personal and contact details
- Information about your nationality and entitlement to work in the UK
- Details of your qualifications, professional memberships, skills, experience and employment history
- Information about your salary entitlement and benefits
- Information about your marital status, next of kin, dependents and emergency contacts
- Information regarding medical or health conditions
- Equal opportunities monitoring information including information about your ethnic origin, sexual orientation, health and religion or belief.
Equal Opportunities Information
Tenon fm is committed to ensuring equal opportunities at all stages of the recruitment and selection process. Shortlisting, interviewing and selection will always be carried out without regard to gender, transgender status, sexual orientation, marital or civil partnership status, colour, race, nationality, ethnic or national origins, religion or belief, age, pregnancy or maternity leave or trade union membership.
Any candidate with a disability will not be excluded unless it is clear that the candidate is unable to perform a duty that is intrinsic to the role, having taken into account reasonable adjustments. Reasonable adjustments to the recruitment process will be made to ensure that no applicant is disadvantaged because of a disability.
The interview will focus on the needs of the job and skills needed to perform it effectively.
Third party information
Tenon fm does not disclose your personal data to unauthorised third parties. However, Tenon fm may from time to time also use third parties to act on its behalf. The Company shares your data with third parties in order to obtain pre-employment references from other employers, obtain employment background checks from third-party providers and obtain necessary criminal records checks from the Disclosure and Barring Service. Under TUPE regulations the Company is required to provide specific data about employees in scope of a TUPE transfer to the new employer in advance of any transfer or change in service provision. The Company may also share your data with third parties in the context of a sale of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.
The Company also shares your data with third parties that process data on its behalf, in connection with payroll, the provision of benefits and the provision of occupational health services:
- HM Revenue & Customs, regulators and other authorities
- Private Medical Insurance
- The People's Pension
- Credit reference agencies
- Fraud prevention agencies
- HSE (Health and Safety Executive)
- Insurance Companies
Wherever we rely on your consent, you will always be able to withdraw that consent. However, we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to process your personal information without your consent, where we rely on another legal basis. You have an absolute right to opt-out of us recording and storing your equal opportunities data at any time. You can do this by contacting us using the details set out below.
What rights do you have?
Your right of access information in accordance with local laws can be exercised. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.
How long will your data be stored?
Data in connection to your application will be stored for 2 years unless consent is explicitly withdrawn by contacting firstname.lastname@example.org
Please read our Privacy Notice before continuing